Last updated: 26 October 2026
MWDN LIMITED (“MWDN”, “we”, “us”, or “our”) respects your privacy and is committed to protecting your personal data.
This Privacy Policy explains how we collect, use, store, share and otherwise process personal data when you visit our website, contact us, use our services, apply for a position, participate in our recruitment processes, interact with our marketing activities, or otherwise communicate with MWDN.
Where MWDN processes personal data in connection with employment or Employer of Record services, the applicable workforce privacy notice will be provided separately.
We process personal data in accordance with applicable data protection laws, including the UK GDPR, the Data Protection Act 2018, the Data (Use and Access) Act 2025, PECR and, where applicable, the EU GDPR.
MWDN LIMITED is a private limited company registered in England and Wales under company number 04579936.
Company name: MWDN LIMITED
Company number: 04579936
Registered office: 101 New Cavendish Street, 1st Floor South, London, United Kingdom, W1W 6XH
Website: dev.mwdn.com
Privacy contact: hello@dev.mwdn.com
MWDN provides IT staff augmentation, recruitment, software development, managed services, Employer of Record and related business services to clients internationally.
Depending on the circumstances, MWDN may act as:
Where MWDN acts solely as a Data Processor on behalf of a client, the relevant client’s privacy notice generally governs how that personal data is used.
This Privacy Policy applies when you:
The personal data we collect depends on how you interact with us.
This may include:
If you apply for a position or participate in recruitment processes, we may additionally process:
When you use our website, we may automatically collect technical and usage information such as:
We use this information to operate, secure, analyse and improve our website and marketing activities.
Where permitted by applicable law, we may obtain personal data from third-party and publicly available sources, including:
Where required by law, we will provide appropriate privacy information when we first contact you or within the legally required period.
MWDN generally does not require website visitors, prospective clients or candidates to provide sensitive or special category personal data unless it is necessary for a specific lawful purpose.
We ask that you do not voluntarily submit unnecessary information concerning matters such as health, racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic or biometric information, or information concerning sex life or sexual orientation.
Where such information must be processed, we will do so only where an appropriate lawful basis and any additional condition required by applicable law apply.
We only process personal data when we have an appropriate lawful basis.
Depending on the circumstances, we may rely on consent, performance of a contract, steps taken before entering into a contract, compliance with a legal obligation, or our legitimate interests or those of a third party, provided those interests are not overridden by your rights and freedoms.
Where providing personal data is required by law or contract, or is necessary to enter into a contract, we will indicate this at the point of collection and explain the consequences of not providing it.
| Purpose | Examples | Typical lawful basis |
|---|---|---|
| Responding to enquiries | Contact forms, emails, calls, meeting requests | Legitimate interests; steps before entering into a contract |
| Providing MWDN services | Staff augmentation, recruitment, software development, managed services, EOR and related services | Contract; legitimate interests |
| Client relationship management | Project communications, support, account management and CRM records | Contract; legitimate interests |
| Recruitment | Applications, interviews, candidate communication and assessments | Legitimate interests; steps before entering into a contract; legal obligations where applicable |
| Candidate sourcing | Identifying and contacting professionals who may be suitable for opportunities | Legitimate interests |
| Candidate presentation | Sharing suitable professional profiles with prospective or existing clients | Legitimate interests; contract |
| Business development | Communicating with prospective clients and business partners | Legitimate interests |
| Marketing | Newsletters, company updates, events, insights and service information | PECR consent where required; for subsequent processing, consent or legitimate interests under the UK GDPR, as applicable, subject to the right to object. |
| Website analytics | Understanding website usage and improving website performance | PECR consent for storing or accessing information on a user’s device; for subsequent processing, consent or legitimate interests under the UK GDPR, as applicable. |
| Website security | Fraud prevention, security monitoring and protecting infrastructure | Legitimate interests |
| Legal and regulatory compliance | Accounting, taxation, legal claims and regulatory obligations | Legal obligation; legitimate interests |
| Events and webinars | Registration, administration and follow-up communications | Consent; legitimate interests; contract where applicable |
Our legitimate interests include responding to and managing business enquiries; developing and maintaining client and partner relationships; identifying, assessing and introducing suitable candidates to our clients; promoting our services to business contacts; understanding and improving our website and services; protecting our systems, personnel and clients against fraud and security threats; and establishing, exercising or defending legal claims.
Where we rely on legitimate interests, we consider the nature of the processing, its necessity, your reasonable expectations and its potential impact on your rights and freedoms.
Recruitment and talent sourcing are important parts of MWDN’s business.
We may process candidate information to:
Candidate information may come directly from you or from professional networks, job boards, recruitment partners, referrals or publicly available professional sources.
As part of a recruitment process, you may be invited to participate in interviews, technical assessments, coding exercises or other professional evaluations.
Assessment information may be reviewed by MWDN recruiters, relevant specialists, hiring managers and, where appropriate, representatives of the client considering your profile.
Where MWDN provides recruitment, staff augmentation or related hiring services, we may share relevant candidate information with prospective or existing clients considering the candidate for an engagement.
Depending on the opportunity, this may include:
We share candidate information only where relevant to the recruitment or engagement process and subject to applicable legal and contractual safeguards.
Once candidate information has been shared with a client, that client may act as an independent Data Controller for its own recruitment and hiring activities.
Where you are not selected for a particular role, we may retain your professional information in our talent pool so that we can contact you about relevant opportunities in the future.
Recruitment records relating to a specific application are normally retained for 12 months after the recruitment decision. Where we retain a candidate profile in our talent pool, we keep it for up to 2 years after the last meaningful contact, unless the candidate asks us to delete it sooner.
You may ask us to remove your profile from our talent pool at any time.
We process business contact information to establish and manage relationships with clients, prospective clients, partners, suppliers and other organisations.
This may include:
We may use customer relationship management and communication tools to organise these activities.
Where permitted by applicable law, we may send you communications relating to:
Where consent is required, we will obtain it before sending such communications.
You may unsubscribe at any time using the unsubscribe mechanism included in our communications or by contacting us.
You have the right to object to the use of your personal data for direct marketing at any time.
If you unsubscribe, we may retain limited information in a suppression list to ensure that we respect your preference and do not send further marketing communications.
MWDN uses cookies and similar technologies to operate and secure the website, remember preferences, understand how visitors interact with the website, measure performance and support marketing activities.
Cookies may include the following categories.
These cookies are necessary for the website to operate properly and may support functions such as security, form submissions and network management.
These technologies may remember preferences and provide enhanced website functionality.
These technologies help us understand how visitors interact with our website, which pages are used and how the website can be improved.
These technologies may help us understand the effectiveness of advertising campaigns, measure conversions and deliver more relevant advertising.
Non-essential cookies and similar technologies are activated only after you provide consent.
You can manage or withdraw your cookie consent through the Cookie Settings interface.
More information about the cookies and tracking technologies used by MWDN, including their providers and retention periods, is available in our Cookie Policy.
We may use third-party services to support website analytics, marketing, advertising and website functionality.
The analytics, advertising and functionality providers currently used on the website are listed in Cookie Settings and in our Cookie Policy.
We update that information whenever the technologies deployed on the website change.
These providers may process information according to their own privacy policies where they act as independent controllers.
MWDN may use artificial intelligence and machine-assisted technologies to support certain internal business activities, such as:
Where AI-assisted tools process personal data, we seek to use appropriate contractual, technical and organisational safeguards.
MWDN does not use solely automated decision-making that produces legal or similarly significant effects unless permitted by applicable law. Where we do, we will provide meaningful information about the decision and safeguards, and enable you to make representations, obtain human intervention and contest the decision.
MWDN does not sell personal data.
We may share personal data where necessary to provide services, operate our business, manage recruitment processes, protect our systems, comply with legal obligations or pursue legitimate business purposes.
Depending on the circumstances, personal data may be shared with:
Where third-party service providers process personal data on our behalf, we require appropriate contractual and security protections where required by law.
MWDN operates internationally and works with clients, candidates, employees, contractors and service providers in multiple countries.
As a result, your personal data may be transferred to, accessed from or processed in countries outside the United Kingdom or European Economic Area.
Where international transfers are subject to legal restrictions, MWDN uses appropriate transfer mechanisms as required by applicable law.
Depending on the transfer, these may include:
You may contact us if you would like further information about the safeguards used for relevant international transfers.
We retain personal data only for as long as reasonably necessary for the purpose for which it was collected, including to meet contractual, legal, regulatory, accounting, security and dispute-resolution requirements.
Retention periods depend on the nature of the information, the purpose of processing, the relationship with the individual and applicable legal requirements.
MWDN applies the following standard retention periods, unless a longer period is required by law or necessary for an ongoing claim:
| Category | Typical retention approach |
|---|---|
| Candidate and recruitment information | Up to 12 months after the recruitment decision; talent-pool profiles for up to 2 years after the last meaningful contact |
| Website and service enquiries | Up to 3 years after the last meaningful interaction |
| Prospect and CRM information | Up to 3 years after the last meaningful interaction, subject to an annual review |
| Client relationship information | For the duration of the client relationship and for 6 years after it ends |
| Contracts, accounting and financial information | Generally, for 6 years from the end of the financial year to which the records relate, or longer where required by law or an ongoing dispute |
| Marketing information | Until consent is withdrawn, an objection is received or 2 years have passed since the last meaningful engagement, whichever occurs first. |
| Suppression records | For as long as MWDN conducts the relevant marketing activity, limited to the information needed to honour the opt-out |
| Website analytics | For the period disclosed in Cookie Settings and configured in the relevant analytics platform, subject to at least annual review |
| Security and technical logs | Normally up to 12 months, or longer where required to investigate a security incident, comply with law or establish, exercise or defend legal claims |
When personal data is no longer necessary, we may securely delete, anonymise or otherwise dispose of it.
MWDN uses appropriate technical and organisational measures designed to protect personal data against unauthorised access, accidental loss, disclosure, alteration or destruction.
Depending on the processing involved, these measures may include:
No method of transmitting or storing information is completely secure, and we cannot guarantee absolute security. However, we regularly review our security practices and seek to maintain safeguards proportionate to the risks involved.
Depending on where you are located and the applicable law, you may have rights relating to your personal data.
These may include the right to:
These rights are not absolute and may depend on the lawful basis for processing and other circumstances defined by applicable law.
To exercise your rights, contact us at hello@dev.mwdn.com.
We may need to request additional information to verify your identity before processing certain requests.
We will respond within the period required by applicable law, normally within one month for requests made under the UK GDPR, subject to applicable extensions and exemptions.
MWDN maintains procedures for identifying, assessing and responding to personal data breaches.
Where required by applicable law, we will notify the relevant supervisory authority of a reportable personal data breach within the legally required timeframe.
Where a personal data breach is likely to result in a high risk to affected individuals and applicable law requires notification, we will also notify those individuals without undue delay.
MWDN’s website and services are intended for business and professional audiences and are not directed at children.
We do not knowingly collect personal data from children through the website for marketing, recruitment or business development purposes.
If you believe that a child has provided personal data to us inappropriately, please contact us.
Our website may contain links to websites, applications or services operated by third parties.
MWDN does not control the privacy practices of these third parties and is not responsible for their privacy policies or processing activities.
We recommend reviewing the privacy notice of any third-party website or service before providing personal data.
We may update this Privacy Policy from time to time to reflect changes in our business activities, technologies, legal obligations or privacy practices.
The current version will always be published on the MWDN website together with the date it was last updated.
Where changes materially affect how we process personal data or your rights, we may provide additional notice where appropriate or required by law.
If you have questions about this Privacy Policy, wish to exercise a privacy right or have concerns regarding how MWDN processes your personal data, please contact:
MWDN LIMITED
101 New Cavendish Street, 1st Floor South
London, United Kingdom
W1W 6XH
Email: hello@dev.mwdn.com
You may submit a data protection complaint by emailing hello@dev.mwdn.com. We will acknowledge it within 30 days, investigate it and keep you informed without undue delay, and notify you of the outcome.
If you are in the United Kingdom, you also have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK’s data protection supervisory authority.
You can contact the ICO at https://ico.org.uk/make-a-complaint/ or by calling 0303 123 1113.
If the EU GDPR applies to you, you may also have the right to lodge a complaint with the competent data protection authority in your country of residence, place of work or where an alleged infringement occurred.
Individuals in other jurisdictions may have additional rights under applicable local privacy legislation.
